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Management Responsibility
Management Commitment
- Picasso Builders
top management is committed to the continual development and improvement
of the Business Management System by:>
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Communicating to
all levels of the organization the importance of meeting Client as well
as regulatory and legal requirements,
- Establishing and reviewing the Organisation
quality, safety and environmental policies and objectives,
- Conducting management reviews, and
- Ensuring the availability of necessary resources.
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Client Focus
Picasso Builders
top management ensures that Client needs and expectations are determined,
converted into requirements and fulfilled with the aim of Client satisfaction.
This process includes contract and document reviews, meetings with Clients,
their representatives, consultants and consideration of regulatory and legal
requirements.
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Policy Statements
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Quality Policy:>
- Picasso Builders
is committed to providing value added services by responding to the needs
and requirements of our clients in an innovative, efficient and cost
effective manner.
- Picasso Builders
conforms to statutory/regulatory requirements and recognises community
needs, environmental issues and safety requirements.
- all
services offered by Picasso Builders
conform to AS/NZS/ISO
9001:2000 ‘Quality management systems - Requirements'.
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Picasso Builders strives to ensure that:>
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Client requirements are
achieved,
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products and services are
provided in the most cost effective manner, and
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improvement opportunities
are identified and implemented to increase Organisation profitability.
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Picasso Builders encourages staff to identify
aspects of the Business Management System that can be improved to ensure
that Picasso Builders continues
to remain the preferred choice by our Clients.
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The Picasso Builders Business Management System
is designed to integrate the requirements of ISO 14001:1996 and
AS4801:2001, modified to suit the ACT Government’s Client needs.
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Environmental Management Policy:>
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Picasso Builders is committed to
planning, carrying out and monitoring its operations in order to:>
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Comply with relevant EPA
regulations, any local council development application consent conditions
and any additional Client requirements relating to the environment;
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Set environmental targets for
each major project site in an
Environmental Control Checklist;
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Prevent pollution;
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Minimise the emission of
noise, dust and polluted discharge from its premises;
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Ensure the effects of its
activities do not spread outside the work perimeter;
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Respond promptly to any
emergency situation which could cause adverse environmental impacts; and
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Support the principles of
Ecologically Sustainable Development.
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Environmental compliance will be
regularly reviewed. Picasso Builders aims
to prevent problems from occurring and promotes continuous improvement
towards best practice in environmental management.
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Appropriate training and
instruction are provided to ensure that project staff understand how to
implement the Environmental Management Plan. Staff are encouraged to offer
suggestions about how environmental protection measures can be improved.
Such suggestions will be assessed by Picasso Builders management and implemented as appropriate.
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Picasso Builders is open about its environmental policy
and has made it available on our web site to anyone.
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The Picasso Builders Environmental Management
System is designed to satisfy the requirements of ISO 14001 and can be
augmented to suit individual Client needs.
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OHS&R Policy:>
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It is the policy of Picasso Builders to
provide safe working conditions and practices for all employees throughout
its operations.
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This policy is to be achieved by
the introduction and maintenance of an accident prevention programme which
has as its aims:>
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Continuous example and
direction by all levels of management to ensure that employees have no
doubt as to the sincerity of the Organisation in its endeavour to eliminate
accidents.
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Elimination of unsafe working
conditions and practices.
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Employment of all practical
measures to safeguard employees from injury by providing guidance on
Manual
Handling and
Occupational
Overuse Syndrome.
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Provision of appropriate
formal and informal training programmes.
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Application of sound
engineering practices in design, installation and maintenance of
equipment.
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Maintaining effective
procedures for accident reporting and investigation.
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Education
of all employees in the use of established procedures and adherence to
safety rules and regulations summarised in the
Safety Handbook.
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Continuous review of safety
performance and auditing of the safety programme.
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To meet or exceed those
standards contained in relevant Statutes affecting the consulting
industry.
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Injury Management and Return to Work Principles:>
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Picasso Builders maintain current workers
compensation insurance in both ACT and NSW. The management
understands the company’s legal obligations and while the main focus
is on injury prevention if an incident occurs to an employee which
results in injury then an injury management plan including
rehabilitation as necessary is put in place.
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Injury management is focused on interventions aimed
at maintaining injured employees within the workplace or returning
them to appropriate employment in a timely and cost-efficient
manner. The management recognises that early intervention and a
workplace focus on rehabilitation are effective in reducing the
economic and human costs associated with work-related injury. Early
identification, treatment and management of work-related injury or
disease reduce the prospects of an injury or disease becoming a
long-term worker's compensation claim. The system relies on early
reporting of injury and a coordinated response from management
involving all relevant parties.
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If an injury is reported to a supervisor they are
required to report in the incident to Debbie Sever [who
manages/coordinates Workers Compensation] as soon as practical to
get the system started.
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The essential principles of rehabilitation which are recognised by
management are as follows:>
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Maintenance at work,
or early and appropriate return to work, is in the best interests
of all employees who have suffered a work-related injury or
disease and is the prime goal.
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Commitment by all
parties to the rehabilitation process is essential for successful
outcomes.
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Recognition that the
workplace is usually the most effective place for rehabilitation
to occur.
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Rehabilitation
should occur at the earliest possible time consistent with medical
judgment.
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Rehabilitation
intervention should ensure that —
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the dignity of employees is retained; and
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employees participate actively in the process.
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Consultation between
the employer and employee (and their representatives —where
appropriate) should occur at all stages of the rehabilitation
process.
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Employers will be
informed of their legislative entitlements and requirements under
the relevant workers’ compensation system.
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Information will be
treated confidentially, and with sensitivity, being used only for
the purpose for which it was supplied.
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All relevant
rehabilitation expenses are to be met by the agent responsible under
appropriate legislation:>
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Return-to-work programs will aim to return the
employee to work in either:>
- same job/same employer;
- similar job/same employer, or
- new job/same employer.
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These are the first options to be considered when
planning and implementing return to work programs. If these are
inappropriate, or no position is available with the original
employer, then the workers’ compensation authorities may seek to
place the individual with a new employer:>
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Work assigned through the rehabilitation process
should be meaningful to the employee.
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Graduated return to full time duties, permanent
part-time work or reduced hours relative to pre-injury hours
should be considered when planning and implementing
return-to-work activities.
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No injured employee should suffer financial
disadvantage by participating in a return-to-work program.
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Rehabilitation is most effective when linked to a
workplace- based OHS program.
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This policy and program will be reviewed annually or
if there is a significant change in the Workers Compensation
legislation or requirements.
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Personnel Policy:>
- Picasso Builders values our
people. We understand that it is only through their hard work that we will grow
and remain successful.
- We are committed to providing a
satisfying, secure and safe work environment that is free from
any form of discrimination or harassment. We want our people to enjoy working
for us.
- Picasso Builders seeks to build a team
of people capable of delivering high quality services in a Client-focussed
manner. These people will understand that ensuring the success of the Organisation is
the best way of securing their future employment. We are looking for people who
are committed to the success of the Organisation.
- Where the Organisation is successful, we wish
to share that success with the people who have helped us achieve it. Picasso Builders rewards the outstanding performance of our people.
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Managing Director
Picasso Builders Pty Limited
20/08/2006
Top
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Planning
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Business Planning
Planning activities ensure that
adequate resources are available to achieve quality, safety and environmental
management objectives.
Planning ensures that change is
conducted in a controlled manner and that the integrity of the Business
Management System is maintained during this change.
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Business Objectives
Picasso Builders
has established business objectives and levels of assurance that are measurable
and consistent with Organisation policy. Quality, safety and environmental management
objectives are defined within the respective policies and operations procedures forming
part of this Business Management System.
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Top
Internal Communications, Responsibility and Authority
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Internal
Communications
The following is a presentation of
the lines of internal communication for the effectiveness of the Picasso Builders management system, both for the
office and project work:
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Responsibility and Authority
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Managing Director
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Responsibilities are:>
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To act as chairman of the
Board of Directors of the company.
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To provide a vision for
the future of the company and to develop and maintain a business plan to
achieve that vision.
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To define the policies,
including quality, safety, environmental, personnel and financial
policies, to be applied within the company.
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To either directly provide
or assign a “Mentor” for each newly appointed manager, and ensure that the
role is continued on the separation or transfer of the mentor.
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To preside over Management
Review meetings, arrange for the recording of the minutes and ensure the
completion and follow-up of identified actions.
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To implement a Performance
Management system within the company.
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Authority is:>
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To sign cheques and
authorise payment of invoices from suppliers, up to the limit of funds
available.
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To authorise tenders and
quotations for the delivery of products and services on behalf of the
company.
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To enter into any form of
contract on behalf of the company.
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To represent the company
in all matters.
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To veto and/or authorise
any decision to deviate from the set of controls and practices within the
Quality Manual.
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To resolve any internal
disputes or grievances.
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Accountability to:>
Top
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Business Manager
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Responsibility is:>
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For the day-to-day running
of the company and the management of the company’s human, information,
infrastructure and financial resources.
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To develop and implement
action plans to achieve the goals and objectives of the business plan.
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To develop and implement
management systems that realise the company’s policies on quality, safety,
the environment, personnel and finances.
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To review the financial
position of the company on a regular basis and to advise the Managing
Director on financial issues.
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Acts
as Management Representative for the company
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Authority is:>
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To sign cheques for the
company not exceeding the limit of $5,000.00
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To approve the payment of
invoices to suppliers up to the limit of $10,000.00
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To recruit, dismiss and
appraise the performance of all company personnel.
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To authorise tenders and
quotations for the delivery of products and services on behalf of the
company up to the limit of $250,000.00
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To enter into contracts on
behalf of the company up to the limit of $250,000.
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To represent the company
on all matters.
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Accountability to:>
Top
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Construction/Works Manager
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Responsibility is:>
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Authority is:>
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To authorise tenders and quotations for the delivery of
products and services on behalf of the company up to the limit of $100,000.00
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Sign contracts for new works
appropriate to his division up to $100,000.00
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Authorise the purchase of
building materials and supplies and the engagement of contractors and
sub-contractors to deliver services for works projects allocated to him up to
the limit of $1,000.00 for any one item
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Technical approval for all
works projects allocated to him
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Accountability to:>
Top
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All Picasso Builders staff and
subcontractors:>
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Know their responsibilities
because organisational lines of communication are established and agreed;
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Know what is required of
them when assigned a task;
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Know when to do that task in
accordance with the agreed schedule;
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Know how to do that task, as
a result of their training and experience;
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Have a duty to take all
reasonably practical steps for their own health and safety and of others
affected by their actions at work;
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Must comply with the safety
procedures and directions agreed between management and employees with
nominated or elected health and safety functions;
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Must not wilfully interfere
with or misuse items or facilities provided in the interests of health
safety and welfare of Organisation employees; and
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Must, in accordance with
agreed Organisation procedures, report potential and actual hazards to their
supervisor or their elected health and safety representatives.
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Top
Management Review
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Senior management is responsible for
reviewing all aspects of the
Picasso Builders Business Management System. This is achieved through the use of the input
agenda expressed in
P-03 Management Review.
The review’s purpose is to ensure
that the Business Management System is suitable and effective in satisfying the
requirements of the Picasso Builders quality, environmental and OHS&R policies and objectives.
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